Money
Money out, tracked as carefully as money in
Repairs, salaries, utilities, levies — record every expense, route it for approval, tie it to a property or a maintenance job, and finally see what each building really costs.
How it works
From zero to running
- 1
Capture the expense
Category, property, supplier, amount, the receipt photo. Thirty seconds at the hardware store, not a shoebox of receipts at year end.
- 2
It routes for approval
Expenses above your thresholds wait for sign-off. Approve, reject or query — with the paper trail attached.
- 3
Payments are recorded
Record full or partial payments against the expense, reverse mistakes cleanly, and watch payables age like receivables do.
- 4
Costs land in the books
Every expense flows into the ledger and the P&L — and recoverable costs can be passed to the right lease.
Recoverable vs absorbed — decided per expense
A blocked drain caused by a tenant is their cost; a leaking roof is yours. RentPlus lets you mark each expense as recoverable or absorbed, and recoverable ones become charges on the lease — documented, not argued.
- Split any expense between owner and tenant
- Recoverable costs become lease charges automatically
- Linked to the maintenance job that caused them
Suppliers and recurring costs, remembered
Your plumber, your garbage collector, your internet provider — suppliers keep their history, and recurring expenses raise themselves on schedule so monthly costs never surprise you.
- Supplier directory with spend history
- Recurring expenses on a schedule
- Monthly expense reports and pending-payment views
- Category configuration per property
Everything included
What Expenses & Suppliers covers
- Expense capture with receipts and categories
- Approval workflows with thresholds
- Full and partial expense payments, with reversals
- Recoverable vs absorbed cost splits
- Supplier directory and spend history
- Recurring expenses
- Expense reports: monthly, payment overview, pending
- Exports for your accountant
Questions
Common questions
Can I charge a repair back to a tenant?
Can expenses require approval before payment?
How do recurring costs like garbage collection work?
Ready to run your properties properly?
Start free, set up in an afternoon, and let the invoices send themselves.